Once you’re viewing the data you’re interested in, you may want to share it. You could be browsing the data in a Look or dashboard, or perhaps you’ve been exploring data.
Methods of Sharing
There are several ways to share Looker data. The easiest way is to share the URL so that other Looker users can themselves open the query, dashboard, or Look. See Share the URL below for more information.
To send data from Looker to other destinations, you have several options:
- You can download a Look or Explore and then send the downloaded content.
- You can create a query and immediately send the results &emdash; in an email to yourself or other people, or send the results to an Amazon S3 bucket, an SFTP server, a webhook, or certain Segment integrators. You do not need to save the query as a Look or dashboard first. See Send Content Now below for details.
- You can create a schedule to automatically send data or a visualization to email recipients or to an Amazon S3 bucket, an SFTP server, a webhook, or certain Segment integrators. See the Scheduling Emails and Alerts page and the Scheduling Data Deliveries page for more information.
- You can publish a Look with a public URL and then send the URL.
- You can embed a Look or dashboard, typically into a webpage, and then share that webpage’s URL.
Share the URL
After you’ve run a query, and possibly set up a visualization, you can share the query’s URL with another Looker user. They will arrive at the same report and visualization.
When sharing URLs, keep in mind:
- When you share a URL with someone you are sharing the query, not the actual data. This means that the data could change between the time you pull a report and the time your colleague pulls a report. For example, if you set up a report to look at “today”, the data might change each day as new results become available.
- The URLs never expire and can’t be revoked. However, since the link only works for someone who has access to Looker and that data, sending a link should not cause a security concern.
The easiest way to share a URL is to simply copy the URL from your browser and share it with another Looker user:
Sometimes it is easier to share a shorter URL when you want to direct a colleague to your report. To do so, click the gear dropdown near the upper right of the page, select Share, then copy the Short URL:
The Share URLs window also provides the Expanded URL option. The expanded URL shows all of the details for the query, including fields and filters. This information can be useful for developers who want to modify a parameterized URL. This is often useful in a custom LookML field or external tool.
Send Content Now
The Send option in the Explore’s gear menu lets you immediately send a query’s data or visualization to email recipients or to an Amazon S3 bucket, an SFTP server, a webhook, or certain Segment integrators:
The Explore’s Send option has the same destination and formatting options that are available when scheduling deliveries of a dashboard or Look, but lets you send the content immediately — without saving it to a dashboard or a Look, and without a schedule or trigger. For information on the possible options for sending content, see the scheduling pages:
- For email destinations, the options are described on the Scheduling Emails and Alerts page.
- For all other destinations, the options are described on the Scheduling Data Deliveries page.
Once you have selected your destination and options, click Send to send the content immediately.
Looker lets you share your queries and visualizations very quickly with other team members, simply by sharing URLs. Next, learn how to download data from Looker.