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Sending Data to an SFTP Server

You can immediately send data to an SFTP server from an Explore, Look, or dashboard using the Send option. This lets you send data right away, without setting up a schedule. In the case of an Explore, you can send a query immediately, without having to save the query to a dashboard or a Look.

To receive SFTP deliveries from Looker, be sure your network admin has added Looker’s IP addresses to your SFTP server’s IP whitelist or inbound traffic rules.

After choosing Send from the gear menu, choose SFTP in the Where should this data go section. You’ll see various options, depending on which choices you make:

Naming Your Delivery

Give the content a unique title in the Title field. The title is included in the file name of the data delivery.

Delivering to an SFTP Server

In Destination, choose SFTP. If your destination is an SFTP server, Looker prompts you for the URL and login information for the server:

Currently, SFTP support is limited to username and password credentials. SSH private key credentials are not supported. Check out this Community topic for more details about delivering data using SFTP.

To learn more about other types of data delivery, see the page for each destination option: email, Amazon S3 bucket, applications using a webhook, or one of several integrated services.

Formatting the Data

In Format data as, choose the format for the data in your delivery.

For dashboards, you can choose:

For Looks and Explores, you can choose:

Using Advanced Options

The Advanced options section provides additional customization for your delivery. Click the arrow next to Advanced options to expand this menu.

Sending Limits

When sending Looks and Explores, you can limit the size of your delivery. Select one of the following limit options for your data:

If you choose "Results in Table," Looker will obey whatever row limitations you've set up in the saved Look or the Explore. If you choose "All Results," Looker will return all the rows of the query, regardless of any saved Look settings, and regardless of Looker's typical 5,000 row limit. This can be desirable for retrieving very large datasets, but you should use caution to ensure the query is not too large for your database.

Format Options

Apply Visualization Options

For Looks, Explores, and CSV-formatted dashboards, you can configure whether you want the data delivery to use the same options as your visualization:

Formatted Data Values

For Looks, Explores, and the CSV format of dashboards, you can configure the data's formatting:

Single Column Layout

For dashboard deliveries in PDF or Visualization format, you have the option to print your PDF in a single column layout, which displays dashboard tiles in a single vertical column. Check the Use single column layout box to use this option, or leave the box unchecked to show the tiles as they are arranged in the dashboard.

Expand Tables

To display all rows of a data table — rather than just those rows that display in the dashboard tile thumbnail — in a PDF dashboard delivery or download, check the Expand tables box. If you do not see the Expands tables option, talk to your Looker admin about installing the Chromium renderer for your Looker instance.

Paper Size

You have the option to specify the optimal size and orientation of dashboard PDFs by selecting from the Paper size drop-down menu. Large visualizations or groups of overlapping dashboard tiles may need to be resized to fit cleanly on a PDF page. If you do not see the Paper size option, talk to your Looker admin about installing the Chromium renderer for your Looker instance.

Sending Your Content

When you have selected all the options for your delivery, click the Send button to send your content.