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Scheduling Integrated Service Deliveries

In addition to Looker’s native data delivery destinations (Amazon S3, email, SFTP, and webhook), you can also schedule periodic data delivery to a service that is integrated with Looker, and has been enabled by your Looker admin. Depending on what kind of data the service accepts, you can schedule delivery of a user-defined dashboard, a Look’s visualization, or a Look’s data.

Depending on how your Looker admin has configured your permissions, the default delivery destination may be email, and this setting may not be visible.

Creating and Editing Schedules

After starting a schedule, Looker displays a dialog box with your scheduling choices. The screen below shows an example Schedule dialog box for a dashboard, with a Slack attachment selected as the destination. Each integrated service will show different options in this window:

The following sections explain each scheduling setting for SFTP server destinations. For a description of all scheduling options, see the main scheduling documentation page.

Naming Your Delivery

Give the content a unique title in the Give your schedule a name field. The title is included in the file name of the data delivery.

Delivering to an Integrated Service

In Where should this data go, choose the service that you want to use. The services are set up by your Looker admins.

Depending on the service, there may be additional destination-specific fields. These fields provide the integrated service with additional information required to perform the selected action with your data.

To see a description of the information each service requires, find your service destination in one of the lists below, and browse to the URL shown in the How to Use This Destination column.

The following list shows all integrated services where you can deliver a Look or the results of an Explore:

The following list shows all integrated services where you can deliver a dashboard:

To learn more about other types of data delivery, see the page for each destination option: email, Amazon S3 bucket, SFTP, or applications using a webhook.

Formatting the Data

This section describes all possible formats. The availability of the Format data as field and specific format options depend on the definition of the action.

In Format data as, choose the format for the data in your delivery.

For dashboards, you can choose:

For Looks, the data formats available depend on the data destination you choose.

Applying Filters to the Delivery

If you are delivering a Look or dashboard that has filters, you can filter the results delivered to each set of recipients. For example, you might send regional teams results that are filtered for their states of interest:

Click Filters to see and modify the filters associated with this Look or dashboard for your data delivery. Changing these filter options in the Send or Schedule window does not change the filters in your Look or dashboard.

If you change field names that serve as filters in your Looks or dashboards, be sure to review the Filters section of your scheduled Looks and dashboards and update the filters as needed to reflect your changes. If a scheduled content delivery includes filters that no longer function (for example, if the referenced field has changed), the scheduled delivery could expose unfiltered data.

To make custom deliveries even easier, you can use the matches a user attribute filter option if your Looker admins have configured user-specific values called user attributes. Setting a filter to one of these attributes automatically customizes the results for each user, meaning that you can send customized results to many users even if you select Send only once. You can read more about user attributes here.

Using Advanced Options for Actions

The Advanced options section provides additional customization for your schedule. Click the arrow next to Advanced options to expand this menu.

Scheduling Conditions

For all Look formats other than JSON—Detailed, Inline, you can add conditions for when the data will be delivered:

Scheduling Limits

When scheduling Looks, you can limit the size of your delivery. Select one of the following limit options for your data:

If you choose Results in Table, Looker will obey whatever row limitations you've set up in the saved Look. If you choose All Results, Looker will return all the rows of the query, regardless of the saved Look settings, and regardless of Looker's typical 5,000 row limit. This can be desirable for retrieving very large datasets, but you should use caution to ensure the query is not too large for your database.

Format Options

Apply Visualization Options

For Looks, Explores, and CSV-formatted dashboards, you can configure whether you want the data delivery to use the same options as your visualization:

Formatted Data Values

For Looks and the CSV format of dashboards, you can configure the data's formatting:

Single Column Layout

For dashboard deliveries in PDF or Visualization format, you have the option to print your PDF in a single column layout, which displays dashboard tiles in a single vertical column. Check the Use single column layout box to use this option, or leave the box unchecked to show the tiles as they are arranged in the dashboard.

Expand Tables

To display all rows of a data table — rather than just those rows that display in the dashboard tile thumbnail — in a PDF dashboard delivery or download, check the Expand tables box. If you do not see the Expand tables option, talk to your Looker admin about installing the Chromium renderer for your Looker instance.


By default, Looker will use the time zone associated with your account to determine when to send your data delivery. If you don't have a time zone associated with your account, Looker will use your Application time zone. If you want to specify a different time zone, select Use custom timezone. The time zone you select does not affect the data in your Look or dashboard, just the timing of the delivery.

Paper Size

You have the option to specify the optimal size and orientation of dashboard PDFs by selecting from the Paper size drop-down menu. Large visualizations or groups of overlapping dashboard tiles may need to be resized to fit cleanly on a PDF page. If you do not see the Paper size option, talk to your Looker admin about installing the Chromium renderer for your Looker instance.