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Looker
Finding Content in Looker

This page introduces you to finding existing content within Looker. Content in Looker can take the form of either a dashboard, which is a collection of data visualizations, or the results of a data exploration, which we call a Look.

Navigating to Saved Content

In Looker, content is saved into Spaces. A Space can include Looks, dashboards, or even more Spaces called “subspaces.” You will only see Spaces (or subspaces) that you have access to view.

There are also several pages, such as Popular and Shared, which are special pages that provide links to various content.

One of the best ways to start using Looker is to navigate around the existing Spaces and pages to see what content already exists. The Browse menu and the left panel of the Spaces and pages show the top-level Spaces and pages to which you have access to view:

If your Looker admin has enabled the Homepage + Spaces Labs feature, Spaces will look different. Click here to see

Click the name of the Space or page that you want to browse. People typically start by browsing the contents of the Popular page or the Shared Space.

Top-level Pages and Spaces

The top-level Spaces and pages that you can access may include:

Subspaces

After choosing a top-level Space or page or other Space, Looker displays its contents on the right side of the screen. If a Space contains other Spaces that you can access, those are listed at the top of the right side:

You can navigate to a subspace by clicking its name. As you navigate Spaces, a breadcrumb at the top of the screen will help you keep track of your location:

If your Looker admin has enabled the Homepage + Spaces Labs feature, Spaces will look different. Click here to see

Viewing Content in Spaces and Pages

As noted above, dashboards are collections of nicely arranged data visualizations, shown on the same screen. Looks are saved reports showing one visualization that can be retrieved by name. Both Looks and dashboards are shared with other people in the organization.

When you navigate to a Space, any Looks and dashboards within the Space are listed:

If your Looker admin has enabled the Homepage + Spaces Labs feature, Spaces will look different. See this section below for information.

Spaces and pages give the following information and options for Looks and dashboards:

Looks have additional information and options:

If a list of Looks or dashboards is too long to fit on a single page, you can navigate through the pages of the list using the arrows at the bottom right of the list:

Spaces and Pages with Visual Thumbnails

If your Looker admin has enabled the Homepage + Spaces Labs feature, the Spaces and pages in the Browse menu display visually representative icons of dashboards and Looks, using thumbnails to show a preview of the color and type of visualization—without revealing the actual data.

You can switch between table view and grid view, which are shown below. When you switch between table and grid views, your selection will apply throughout that page. If you navigate to another Space, Looker will display content using the view you selected previously.

Table View

By default, Looker displays the Looks and dashboards within your Spaces in table view:

In table view, all of the information and icons are displayed for each piece of content:

Grid View

If your Space is in grid view, your Looks and dashboards will look like this:

In grid view, you can hover over a thumbnail to see its icons and description:

Personalized Home Page with Visual Thumbnails

Homepage + Spaces is a Labs feature that must be enabled by your Looker admin.

From the Browse menu or from a Space or page, you can click Home to see your personalized home page. The home page displays visually representative icons of dashboards and Looks, using thumbnails to show a preview of the color and type of visualization—without revealing the actual data:

Content is organized on this page in the following sections:

Click on a thumbnail to open the Look or dashboard. You can also hover over a thumbnail to see more information and options:

Recently Viewed Content

The bottom of your home page displays the Recent Activity section:

On the left side, the Recent Activity section shows the Looks and dashboards most recently viewed by all Looker users. If your Looker admin has configured multiple groups, you can use the drop-down list to show the most viewed content for a specific user group:

On the right side, the Recent Activity section shows the Looks and dashboards that you have most recently viewed:

Announcements from Your Company

If your Looker admin has enabled the Homepage + Spaces Labs feature and added content to the sidebar, your personalized home page will have a sidebar that may include text, links, and images from your admin:

Viewing Popular Content

Popular shows a list of the most viewed content:

If your Looker admin has enabled the Homepage + Spaces Labs feature, the Popular page will look different than this, with visually representative icons of dashboards and Looks. Click here to see

Click on the corresponding column name to sort Popular by name, favorite status, or popularity.

If your Looker admin has configured multiple groups, you can limit the Popular content shown to the most viewed content for that group. To view a group’s most popular content, use the box in the top right to select that group.

Personal Spaces

Each user has a personal Space. Looker displays a shortcut to your personal Space on the left-hand side of the screen. Click Users to access other users’ personal Spaces.

The user Spaces that you see depend on whether or not those users (or your admins) have assigned you access to view or make changes in their Space. You can assign other users’ access to your personal Space by following the directions on our Organizing with Spaces page.

Marking Content as a Favorite

Sometimes it’s useful to keep your most important content in one place, so that you don’t need to navigate through Spaces to get to it. You can do this by marking content as a favorite.

As you find content that’s important to you, click the heart icon to its right:

You can then see all of your favorite content in the Favorites space:

If your Looker admin has enabled the Homepage + Spaces Labs feature, you can also use your home page to mark content as a favorite and to view your favorite content. In addition, with the Homepage + Spaces feature enabled, Spaces will look different than shown above. Click here to see

Here is where you’ll see the heart icons in Spaces:

And here is what your Favorites page will look like:

Setting Your Default Space

By default, when you choose Browse, Looker displays the Shared Space. If you prefer a different Space to be your default, you can navigate to the Space and select Set as Your Default Space from the Space’s gear menu:

Searching for Saved Content

If you’d like to run a search for a specific word or phrase, instead of looking through Spaces manually, you can do that as well. To do so, follow these steps:

  1. Click Search in the upper right of Looker.
  2. Enter your search term.
  3. Look through the list of search results.
  4. Click on a search result to view that content.

Sorting Lists of Content

To make it easier to find your content, you can also sort lists of dashboards or Looks by Name or Favorite status. Just click on the column name in the list you want to sort:

If your Looker admin has enabled the Homepage + Spaces Labs feature, Spaces will look different. Click here to see

In grid view, you can use the sort menu and the ascending/descending arrow to choose the order of the icons.

In table view, you can use the sort menu and the ascending/descending arrow, or you can click on the column header to sort the table by that column. Click the header again to switch between ascending and descending sort.

For the Shared Spaces and for all user Spaces, you can sort Looks based on their Last Updated time.

Organizing and Managing Spaces

Typically, users can organize their personal Space as desired, creating subspaces and assigning access to it. You can learn how to organize Spaces and their content on this page.

On the other hand, organizing shared Spaces affects other users. For this reason, sometimes only particular users can create subspaces, assign access, or make other changes to shared Spaces.

Conclusion

You now know how to find existing dashboards and Looks that were created by someone else. Next, learn how to view and use dashboards.

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