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Finding Content in Looker

This documentation page introduces you to finding existing content within Looker. Content in Looker can take the form of either a dashboard, which is a collection of data visualizations, or the results of a data exploration, which we call a Look.

Navigating to Saved Content

In Looker, content is saved into Spaces. A Space can include Looks, dashboards, or even more Spaces called “subspaces.” You will only see Spaces (or subspaces) that you have access to view.

One of the best ways to start using Looker is to navigate around the existing Spaces to see what content already exists. The Browse menu and the left panel show the top-level Spaces that you have access to view:

If your Looker admin has enabled the Homepage + Spaces Labs feature, Spaces will look different. Click here to see

Click the name of the Space that you want to browse. People typically start by browsing the contents of Popular or Shared Spaces.

Top-Level Spaces

The top-level Spaces that you can access may include:

Subspaces

After choosing a top-level Space or other Space, Looker displays its contents on the right side of the screen. If a Space contains other Spaces that you can access, those are listed at the top of the right side:

You can navigate to a subspace by clicking its name. As you navigate Spaces, a breadcrumb at the top of the screen will help you keep track of your location:

If your Looker admin has enabled the Homepage + Spaces Labs feature, Spaces will look different. Click here to see

Viewing Content in Spaces

When you navigate to a Space, any Looks and dashboards within the Space are listed:

If your Looker admin has enabled the Homepage + Spaces Labs feature, Spaces will look different. See this section below for information.

Spaces give the following information and options for Looks and dashboards:

Looks have additional information and options:

If a list of Looks or dashboards is too long to fit on a single page, you can navigate through the pages of the list using the arrows at the bottom right of the list:

Spaces with Visual Thumbnails

If your Looker admin has enabled the Homepage + Spaces Labs feature, the Spaces in the Browse menu display visually representative icons of dashboards and Looks, using thumbnails to show a preview of the color and type of visualization — without revealing the actual data.

You can switch between list view and grid view, which are shown below. When you switch between list and grid views, your selection will apply throughout that Space. If you navigate to another Space, Looker will display content using the view you selected previously.

List View

By default, Looker displays the Looks and dashboards within your Spaces in list view:

In list view, all of the information and icons are displayed for each piece of content:

Grid View

If your Space is in grid view, your Looks and dashboards will look like this:

In grid view, you can hover over a thumbnail to see its icons and description:

Personalized Home Page with Visual Thumbnails

Homepage + Spaces is a Labs feature that must be enabled by your Looker admin.

From the Browse menu or from the left navigation panel on a Space, you can click Home to see your personalized home page. The home page displays visually representative icons of dashboards and Looks, using thumbnails to show a preview of the color and type of visualization—without revealing the actual data:

Content is organized on this page in the following sections:

Click on a thumbnail to open the Look or dashboard. You can also hover over a thumbnail to see more information and options:

Recently Viewed Content

The bottom of your home page displays the Recently Viewed Dashboards and Looks section:

On the right side, the Recently Viewed By Others section shows the Looks and dashboards most recently viewed by other Looker users. If your Looker admin has configured multiple groups, you can use the drop-down list to show the most viewed content for a specific user group:

On the left side, the Recently Viewed by You section shows the Looks and dashboards that you have most recently viewed:

Announcements from Your Company

If your Looker admin has enabled the Homepage + Spaces Labs feature and added content to the sidebar, your personalized home page will have a sidebar that may include text, links, and images from your admin:

Viewing Popular Content

Popular shows a list of the most viewed content:

If your Looker admin has enabled the Homepage + Spaces Labs feature, the Popular Space will look different than this, with visually representative icons of dashboards and Looks. Click here to see

Click on the corresponding column name to sort Popular by name, favorite status, or popularity.

If your Looker admin has configured multiple groups, you can limit the Popular content shown to the most viewed content for that group. To view a group’s most popular content, use the box in the top right to select that group.

Personal Spaces

Each user has a personal Space. Looker displays a shortcut to your personal Space on the left-hand side of the screen. Click People to access other users’ personal Spaces.

The user Spaces that you see depend on whether or not those users (or your admins) have assigned you access to view or make changes in their Spaces. You can assign other users’ access to your personal Space by following the directions on our Organizing with Spaces documentation page.

Marking Content as a Favorite

Sometimes it’s useful to keep your most important content in one place, so that you don’t need to navigate through Spaces to get to it. You can do this by marking content as a favorite.

As you find content that’s important to you, click the heart icon to its right:

You can then see all of your favorite content in the Favorites Space:

If your Looker admin has enabled the Homepage + Spaces Labs feature, you can also use your home page to mark content as a favorite and to view your favorite content. In addition, with the Homepage + Spaces feature enabled, Spaces will look different than shown above. Click here to see

Here is where you’ll see the heart icons in Spaces:

And here is what your Favorites Space will look like:

Setting Your Default Space

By default, Looker displays Shared Spaces when you click on the Looker logo at the top left of your screen. If you prefer a different Space to be your default, you can navigate to the Space and select Set as Your Default Space from the Space’s gear menu:

The default Space will also appear in your Browse navigation menu with a pin icon next to it.

If your admin has enabled the Homepage + Spaces Labs feature, clicking the Looker logo will bring up your personalized home page. The default Space will only be available through the Browse menu.

Searching for Saved Content

If you’d like to run a search for a specific word or phrase, instead of looking through Spaces manually, you can do that as well. To do so, follow these steps:

  1. Click the Search icon in the upper right of Looker.
  2. Enter your search term.
  3. Look through the list of search results.
  4. Click on a search result to view that content.

Sorting Lists of Content

To make it easier to find your content, you can also sort lists of dashboards or Looks by Name or Favorite status. Just click on the column name in the list you want to sort:

If your Looker admin has enabled the Homepage + Spaces Labs feature, Spaces will look different. Click here to see

In grid view, you can use the sort menu and the ascending/descending arrow to choose the order of the icons.

In list view, you can use the sort menu and the ascending/descending arrow, or you can click on a column header to sort the list of content by that column. Click the header again to switch between ascending and descending sort.

For Shared Spaces and for all user Spaces, you can sort Looks based on their names, last updated dates, or favorited dates.

Organizing and Managing Spaces

Typically, users can organize their personal Spaces as desired, creating subspaces and assigning access to them. You can learn how to organize Spaces and their content on this page.

However, organizing shared Spaces affects other users. For this reason, sometimes only particular users can create subspaces, assign access, or make other changes to shared Spaces.

Conclusion

You now know how to find existing dashboards and Looks that were created by someone else. Next, learn how to view and use dashboards.

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