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Finding Content in Looker

Content in Looker can take the form of either a Look, which is a saved snapshot of the data that results from a query, or a dashboard, which is a collection of tiles showing visualized query results.

Navigating to Saved Content

In Looker, content is saved into Spaces. A Space can include Looks, dashboards, or even more Spaces called “subspaces.” You will only see Spaces (or subspaces) that you have access to view.

If your admin has enabled the Content curation beta (boards) Labs feature, then Spaces will instead be called folders. You will also be able to use boards, which provide a way to organize existing dashboards and Looks for specific teams or initiatives.

Navigating to Content in Spaces

One of the best ways to start using Looker is to navigate around the existing Spaces to see what content already exists. The Browse menu and the left panel show the top-level Spaces that you have access to view:

If your Looker admin has enabled the Homepage + Spaces Labs feature, Spaces will look different. Click here to see

Click the name of the Space that you want to browse. People typically start by browsing the contents of Popular or Shared Spaces.

For more information on creating, editing, and organizing content with Spaces, see the Organizing with Spaces documentation page.

Top-Level Spaces

The top-level Spaces that you can access may include:

Navigating to Content in Subspaces

After you choose a Space, Looker displays its contents on the right side of the screen. If a Space contains other Spaces that you can access, those are listed at the top of the right side:

You can navigate to a subspace by clicking its name. As you navigate Spaces, a breadcrumb at the top of the screen will help you keep track of your location:

Navigating to Dashboards and Looks from Spaces

When you navigate to a Space, any Looks and dashboards within the Space are listed:

Spaces give the following information and options for Looks and dashboards:

Looks have additional information and options:

If a list of Looks or dashboards is too long to fit on a single page, you can navigate through the pages of the list using the arrows at the bottom right of the list:

Sorting Lists of Content

To make it easier to find your content, you can also sort lists of dashboards or Looks by Name or Favorite status. Just click on the column name in the list you want to sort:

If your Looker admin has enabled the Homepage + Spaces Labs feature, Spaces will look different. Click here to see

In grid view, you can use the sort menu and the ascending/descending arrow to choose the order of the icons.

In list view, you can use the sort menu and the ascending/descending arrow, or you can click on a column header to sort the list of content by that column. Click the header again to switch between ascending and descending sort.

For Shared Spaces and for all user Spaces, you can sort Looks based on their names, last updated dates, or favorited dates.

Spaces with Visual Thumbnails

If your Looker admin has enabled the Homepage + Spaces Labs feature, the Spaces in the Browse menu display visually representative icons of dashboards and Looks, using thumbnails to show a preview of the color and type of visualization — without revealing the actual data.

You can switch between list view and grid view, which are shown below. When you switch between list and grid views, your selection will apply throughout that Space. If you navigate to another Space, Looker will display content using the view you selected previously.

List View

By default, Looker displays the Looks and dashboards within your Spaces in list view:

In list view, all of the information and icons are displayed for each piece of content:

Grid View

If your Space is in grid view, your Looks and dashboards will look like this:

In grid view, you can hover over a thumbnail to see its icons and description:

Navigating to Content on Boards

If your Looker admin has enabled the Content curation beta (boards) Labs feature, you can use boards to showcase and share content without having to move where it resides in Looker.

Boards allow users to organize existing dashboards and Looks without having to change where they reside in Looker. In order to view a board and its contents, you must have at least the View access level for that board. If you have the Manage Access, Edit access level for a board, you can make changes such as renaming the board and its sections, moving sections around, pinning Looks and dashboards to the board, removing content from the board, deleting the board, and viewing and managing access levels for the board.

You can find boards by selecting or searching them in Browse. The Browse menu and the left sidebar in Browse show boards that you have created or added to your list:

When you navigate to a board, you will see any Looks or dashboards that have been pinned to that board and that you have permission to view. Boards include pinned Looks and dashboards, as well as information about who created the board and when it was created, who the contributors are, and an optional description provided by the creator of the board or by a user with the Manage Access, Edit access level. You can select Add to my list to have the board listed on your Browse menu and left sidebar. You can use the three-dot menu in the top right corner of a board to remove it from your list.

Searching for Saved Content

If your admin has enabled the Content curation beta (boards) Labs feature, then there are two primary ways to use search for content in Looker:

Finding Content with Search

As an alternative to browsing through Spaces, you can use specific words or phrases to search your Looker instance for saved content:

  1. Click the Search icon in the upper right of Looker.
  2. Enter your search term.
  3. Look through the list of search results. The results for your search will include Spaces, boards, Looks, dashboards, and other content that you have access to.
  4. Click on a search result to view that content.

Searching All Boards

To view boards that you or other users have created, click on the magnifying glass icon in the left sidebar in Browse or in the Browse drop-down menu.

When you click the magnifying glass, Looker opens the Find boards at your organization window.

Looker displays a list of all boards that you or others in your organization have created and that you have access to.

Viewing Content on Your Home Page

Depending on the settings your admin has specified, you might see one of the following when you log into Looker:

Spaces

If your admin has not enabled the Homepage + Spaces Labs feature, then you may see the Shared Spaces page when you log into Looker:

This page lists Spaces, dashboards, and Looks that you have created or have access to. See the Navigating to Content in Spaces section for informationg about navigating to content from Spaces.

Personalized Home Page

Homepage + Spaces is a Labs feature that must be enabled by your Looker admin.

From the Browse menu or from the left navigation panel on a Space, you can click Home to see your personalized home page. The home page displays visually representative icons of dashboards and Looks, using thumbnails to show a preview of the color and type of visualization — without revealing the actual data:

Content is organized on this page in the following sections:

Click on a thumbnail to open the Look or dashboard. You can also hover over a thumbnail to see more information and options:

Conclusion

You now know how to find existing dashboards and Looks that were created by someone else. Next, learn how to view and use dashboards.

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