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Viewing Embedded Looks, Explores, and Dashboards

With Powered by Looker (PBL), Looker’s embedded analytics functionality, Looker developers can display Looks, Explores, dashboards, and legacy dashboards in any HTML-formatted webpage, portal, or application. You might encounter this embedded content on a public website or behind a login.

Depending on the permissions your Looker admin has assigned and the type of content you are viewing, an embedded Look, dashboard, or legacy dashboard may have options that let you interact with your data in various ways.

Viewing Embedded Looks or Explores

The following options may appear at the top right of an embedded Look or Explore, depending on the permissions and content access you have been given:

  1. The Time Zone drop-down lets you change the time zone in which you view time-based data.
  2. The Run button lets you run or re-run the query. This is often useful after you make a change to the Look or Explore, such as selecting a different time zone. In those circumstances, the icon turns blue.
  3. The gear menu shows options that let you do things such as send or schedule a delivery of your data, download your data, edit the Look or use it as a starting point to further explore your data, or save the Explore to a dashboard or as a Look.
  4. The folders menu lists the folders where you can view and save Looks.

Viewing Embedded Dashboards

The following options may appear at the top right of an embedded dashboard, depending on the permissions and content access you have been given:

  1. Clicking the circular reload data icon updates the data on the dashboard. This is often useful after filters have been changed, added, or removed. In those circumstances, the icon is encircled by a blue halo.
  2. Clicking the filters icon allows you to collapse or expand the filter pane and hide or reveal all filters. When the filter pane is collapsed, an indicator appears next to the filters icon that shows the number of filters on the dashboard.
  3. The three-dot menu shows options that let you do things such as send or schedule a delivery of your data, download your data, edit the dashboard, or clear cache and refresh.

You may also see the following icons at the top right of each dashboard tile:

  1. The bell icon lets you create or follow an alert on the tile. A numeric indicator will show how many alerts you are permitted to view on that tile.
  2. The three-dot icon lets you interact with the data specific to that tile, so you can further explore the tile’s data, download the tile’s data, or, in some cases, view the Look that was the source of the tile.
  3. A globe icon appears if the tile has a different time zone than the default dashboard time zone and your default time zone. This can only happen when your Looker admin has enabled User Specific Time Zones and the dashboard time zone is set to Each tile’s timezone. Hover over the globe icon to see the time zone the tile is using.

Viewing Embedded Legacy Dashboards

The following options may appear at the top right of an embedded legacy dashboard, depending on the permissions and content access you have been given:

  1. The time zone drop-down lets you change the time zone in which you view time-based data.
  2. The gear menu shows options that let you do things such as send or schedule a delivery of your data, download your data, edit the dashboard, or clear cache and refresh.
  3. The folders menu lists the folders where you can view and create dashboards.
  4. The Run button lets you update the data on your dashboard. This is often useful after filters have been changed, added, or removed.

You may also see the following icons at the top right of each dashboard tile:

  1. The bell icon lets you to create or follow an alert on the tile. A numeric indicator will show how many alerts you are permitted to view on that tile.
  2. The three-dot icon lets you interact with the data specific to that tile, so you can further explore the tile’s data, download the tile’s data, or, in some cases, view the Look that was the source of the tile.
  3. A clock icon appears if your Looker admin has enabled User Specific Time Zones, the dashboard time zone is set to Each tile’s timezone, and the tile has a different time zone than your default time zone. Hover over the globe icon to see the time zone the tile is using.

Using Embedded Folders to Find Looks and Dashboards

In Looker, folders are used to store and organize your Looks and dashboards. If you see the folders menu ( ), you can click it to view any folders, along with the Looks and dashboards contained there, that you have permission to view.

When you click on the folders menu, you’ll see the folders that you have permission to view:

  1. The single-person icon denotes your personal folder, where you can store Looks or dashboards that only you can access.
  2. If your Looker admin has added you to an external group of users, a two-person icon denotes your group folder. Here you can view and store content that your entire group can access.
  3. The wireframe globe icon denotes the Shared folder. Looks and dashboards stored here are available to anyone who has access to the Shared folder.

To view any content, click the name of the Look or dashboard.

In addition to Looks and dashboards, in your folders you might see other folders:

Click on a folder to navigate to it and view any content or additional subfolders stored there.

Interacting with an Embedded Look, Explore, or Dashboard

The Look, Explore, or dashboard menu and the three-dot icon on dashboard tiles give you a number of options for modifying and interacting with your Look, Explore, or dashboard. You might see all, some, or none of these options, depending on the permissions your Looker admin has assigned and your access to the content you are viewing. These options are:

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