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Caching queries and rebuilding PDTs with datagroups


Looker reduces the load on your database and improves performance by using cached results of prior queries when available and permitted by your caching policy. In addition, you can create complex queries as persistent derived tables (PDTs), which store their results to simplify later queries.

Using datagroups is the most powerful technique for defining a caching policy, and for specifying when to rebuild PDTs.

You can use one or more datagroup parameters to name caching policies and specify the desired behavior. Then you can use persist_with parameters at the model level or the Explore level to specify which Explores use each policy. You also can use the datagroup_trigger parameter in a PDT definition to specify which policy to use in rebuilding the PDTs.

Typical use cases for datagroups include:

How Looker uses cached queries

For queries, the caching mechanism in Looker works as follows:

  1. Once a user runs a specific query, the result of that query is cached. Cache results are stored in an encrypted file on your Looker instance.
  2. When a new query is written, the cache is checked to see if the exact same query was previously run. All fields, filters, and parameters must be the same, including things such as the row limits. If the query is not found, then Looker runs the query against the database to get fresh database results (and those results are then cached).

    Context Comments do not affect caching. Looker adds a unique comment to the beginning of each SQL query. But as long as the SQL query itself is the same as a previous query (not including the context comments), Looker will use cached results.

  3. If the query is found in the cache, then Looker checks the caching policy defined in the model to see if the cache is still valid. By default, Looker invalidates cached results after an hour. You can use a persist_for parameter (at the model level or the Explore level) or the more powerful datagroup parameter to specify the caching policy for when or in what circumstances the cached results become invalid and should be ignored. An admin can also invalidate the cached results for a datagroup.
    • If the cache is still valid, then those results are used.
    • If the cache is no longer valid, then Looker runs the query against the database to get fresh query results. (Those new results are also cached.)

How Looker uses and rebuilds PDTs

Persistent derived tables (PDTs) are queries, typically very complex queries, that you can create as the basis of a view. For example, your query might identify the customer’s first and most recent orders plus the lifetime value of all their orders.

When you create a PDT, you define it with one of these persistence strategies:

Using a datagroup gives you the most control over when the PDT is rebuilt. This page discusses setting up a datagroup for query caching and PDT rebuilding.

If your database dialect supports materialized views, you can also leverage your database’s functionality to persist derived tables from your Looker project. You can create a materialized view by specifying materialized_view: yes for a derived table. See the materialized_view parameter documentation page for information on dialect support, requirements, and important considerations. Materialized views are managed by your database, so they are not discussed on this documentation page.

Specifying caching policies with datagroup parameters

You use one or more datagroup parameters at the model level to assign a caching policy to Explores and/or PDTs. If you want different caching policies for different Explores and/or PDTs, then you will need to specify each caching policy in a separate datagroup. You can also specify the label and description subparameters, which are visible from the Datagroups page in the Database section of the Admin panel.

For connections using user attributes to specify the connection parameters, you must create a separate connection using the PDT override fields if you want to do either of the following:
Use PDTs in your model.
Define a datagroup caching policy using a SQL trigger query.
Without the PDT overrides, you can still use a datagroup for the model and its Explores, as long as you define the datagroup’s caching policy using only max_cache_age, not sql_trigger.

Each datagroup specifies a policy using one or both of these subparameters:

Often the best solution is to use the two parameters in combination. You specify a sql_trigger SQL query that will be triggered by your data load (ETL) into your database. In addition, you specify a max_cache_age that will invalidate old data if your ETL fails. The max_cache_age parameter ensures that if the cache for a datagroup isn’t cleared by the sql_trigger, then the cache entries will expire by a certain time. So the failure mode for a datagroup will be to query the database rather than serve stale data from the Looker cache.

Using a datagroup’s caching policy

You can use a datagroup’s caching policy for

Using a datagroup for query results

You can specify a datagroup’s caching policy based on how you’d like it applied:

In the following example, we’ve included in the model file a datagroup named orders_datagroup. The datagroup has a sql_trigger parameter specifying that the query select max(id) from my_tablename will be used to detect when an ETL has happened. Even if that ETL doesn’t happen for a while, the datagroup’s max_cache_age specifies that the cached data will be used only for a maximum of 24 hours.

The model’s persist_with parameter points to the orders_datagroup caching policy, which means this will be the default caching policy for all Explores in the model. But we don’t want to use the model’s default caching policy for the customer_facts and customer_background Explores, so we can add the persist_with parameter to specify a different caching policy for these two Explores. The orders and orders_facts Explores don’t have a persist_with parameter, so they will use the model’s default caching policy: orders_datagroup.

datagroup: orders_datagroup { sql_trigger: SELECT max(id) FROM my_tablename ;; max_cache_age: "24 hours" }   datagroup: customers_datagroup { sql_trigger: SELECT max(id) FROM my_other_tablename ;; }   persist_with: orders_datagroup   explore: orders { … }   explore: order_facts { … }   explore: customer_facts { persist_with: customers_datagroup … }   explore: customer_background { persist_with: customers_datagroup … }

If both persist_with and persist_for are specified, then you will receive a validation warning and the persist_with will be used.

Using a datagroup for a PDT

To use a datagroup’s caching policy to trigger rebuilding a PDT, you use the datagroup_trigger in the PDT’s definition and specify the name of the datagroup. If you use datagroup_trigger for your PDT, you don’t need to use the sql_trigger_value or persist_for parameters. If you do, you will get a warning in the Looker IDE, and only the datagroup_trigger will be used.

For example, if we wanted to set the PDT to rebuild as specified by the customers_datagroup datagroup, we could use the following definition. This definition also adds several indexes, on both customer_id and first_order_date. For more information about defining PDTs, see the Derived tables in Looker documentation page.

view: customer_order_facts { derived_table: { sql: … ;; datagroup_trigger: customers_datagroup indexes: ["customer_id", "first_order_date"] } }

If you have cascading PDTs, PDTs that are dependent on other PDTs, be careful not to specify incompatible datagroup caching policies.

See the Derived tables in Looker documentation page for more information how datagroups work with PDTs.

Using the Admin panel for datagroups

If you have the Looker admin role, you can use the Admin panel’s Datagroups page to view the existing datagroups. You can see the connection, model, and current status of each datagroup and — if specified in the LookML — a label and description for each datagroup. You can also reset the cache for a datagroup, trigger the datagroup, or navigate to the datagroup’s LookML.

Using datagroups to trigger scheduled deliveries

Datagroups can also be used to trigger a delivery of a dashboard, a legacy dashboard, or a Look. With this option, Looker will send your data when the datagroup completes, so that the scheduled content is up to date.

Seeing whether a query was returned from cache

You can determine whether or not a query has been returned from the cache by looking in the upper right corner after running a query.

If results are from a fresh query,
you will see …
If the results are from the cache,
you will see …

Forcing new results to be generated from the database

Users can also force new results to be retrieved from the database. Select the Clear Cache & Refresh option from the gear menu, which you’ll find in the upper right of the screen after running a query (including merged results queries):

A persistent derived table normally is regenerated based on the specified datagroup, persist_for, or sql_trigger_value parameter. You can force the derived table to regenerate early if your admin has given you the develop permission, and you are viewing an Explore that includes fields from the PDT. Select the Rebuild Derived Tables & Run option from the gear drop-down menu, which you’ll find in the upper right of the screen after running a query:

See the Derived tables in Looker documentation page for further details about the Rebuild Derived Tables & Run option.

How long is data stored in the cache?

To specify the amount of time before the cached results become invalid, use the persist_for parameter (for a model or for an Explore) or the max_cache_age parameter (for a datagroup). Here are the different behaviors along the timeline, depending on whether the persist_for or max_cache_age time has expired:

One key point here is that the data is deleted from the cache when the persist_for or max_cache_age time expires, as long as the Instant Dashboards Looker Labs feature is disabled. (The Instant Dashboards feature requires the cache in order to immediately load cached results into a dashboard.) If you enable Instant Dashboards, data stays in the cache for 30 days, or until the cache storage limits are reached. If the cache reaches the storage limit, data is ejected based on a Least Recently Used (LRU) algorithm, with no guarantee that data with expired persist_for or max_cache_age timers will be deleted all at once.

Minimizing the time your data spends in the cache

Looker requires the disk cache for internal processes, so data will always be written to the cache, even if you set the persist_for and max_cache_age parameters to 0. Once written to the cache, the data will be flagged for deletion but may live up to 10 minutes on disk.

However, all customer data that appears in the disk cache is Advanced Encryption Standard (AES) encrypted, and you can minimize the amount of time that data is stored in the cache by making these changes: