The Groups page in the Users section of the Admin menu lists all of the user groups on your Looker instance. Placing users into groups is helpful for managing folders access and other permissions.
Consider creating groups related to the type of content they handle. Users can filter the Top Content by group so good group design can help them find the content they need.
Viewing and Searching Groups
The table of groups that appears on the page shows basic information about each group:
|ID||A group ID assigned by Looker at the time of group creation|
|Name||The name of the group that was entered when the group was created|
|Roles||A list of roles assigned to the group|
|Members||The number of users that are a part of the group|
|Actions||Actions you can take for a group|
You can sort the table by either the ID or Name column by clicking on those column’s headers.
To add a group, simply click the Add Group button in the upper left of the page.
Looker will display a dialog where you can type the name of the new group. After you hit the Create button, Looker adds the group to the Groups page. You can then edit the group to add users or roles.
To edit a group, click the Edit button on the right hand side of its row. There you’ll be able to adjust several settings:
The Roles section lists all of the roles that have been added to the group you’re viewing.
To remove or edit a role, click the Edit link next to the role you want to add to the group. This will bring you to Roles page for that role, where you can edit the role permissions, model groups, and assign or remove it from groups and users.
To add a new role to a group, click the Roles link in the left panel of the Admin page to go to the Roles page. From there, click the Edit link next to the role you want to add. This will bring you to the page for that role, where you will see a list of all groups. To add a role to an additional group, click the checkbox next to that group.
If the group you’re editing was automatically created as part of an LDAP integration, you will not be able to add roles here. This helps to ensure that your LDAP groups continue to be your single source of truth. Instead, use the instructions provided on the LDAP page.
The members of the group are listed in the Add Accounts section. Members can be individual users or other groups. If enough members are part of the group the Next and Prev buttons will let you view additional pages of members. Otherwise, these buttons are grayed out.
Above the list of members is a search box you may use to filter the list of members. Looker will display any group member whose name or email address contains your search.
To add a member type their name into the search box and select their name from the search results. You can repeat this as many times as necessary. When you’re done click the Add button to add the members to the group. It is also possible to add users to a group from the Users page.
To remove a member, click the checkbox next to their name, then click the Remove button.
When you’re finished editing a group click the Done button in the upper left of the page.
To delete a group, click the Delete button on the right hand side of its row. Looker displays a confirmation dialog before you delete the group.
Deleting a group is irreversible! Deleting a group while it is still in use can impact a wide variety of user permissions, which can prevent users from accessing the folders or features they are used to.