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SAML Authentication

The SAML page in the Authentication section of the Admin menu lets you configure Looker to authenticate users using Security Assertion Markup Language (SAML). This page describes that process and includes instructions for linking SAML groups to Looker roles and permissions.

Support for SAML must be enabled by Looker. Contact your Looker Account Manager or open a support request in Looker’s Help Center by clicking Contact Us.

SAML & Identity Providers

Setting Up Looker on Your Identity Provider

Your SAML IdP will need to know the Looker instance URL to which the SAML IdP should POST SAML assertions. In your IdP, this might be called “Post Back URL,” “Recipient,” or “Destination,” among other names.

The information to provide is the URL where you typically access your Looker instance via the browser, followed by /samlcallback. For example:

https://instance_name.looker.com/samlcallback

or

https://looker.mycompany.com/samlcallback

Some IdPs also require you add :9999 after your instance URL. For example:

https://instance_name.looker.com:9999/samlcallback

Other Things to Keep in Mind

Getting Started

SAML authentication needs to first be licensed by Looker. To update your license for this feature, contact your account manager or open a support request in Looker’s Help Center by clicking Contact Us.

Once your license is updated, navigate to the SAML Authentication page in the Admin section of Looker, then click the Enabled button to see the following configuration options. Note that any changes to configuration options do not take effect until you click the Update button at the bottom of the page.

SAML Auth Settings

Looker requires the IdP URL, IdP Issuer, and IdP Certificate to authenticate your IdP.

Your IdP may offer an IdP metadata XML document during the configuration process for Looker on the IdP side. This file contains all the information requested in the SAML Auth Settings section. If you have this file, you can upload it in the IdP Metadata field, which will populate the required fields in this section. Alternatively, you can fill out the required fields from the output obtained during the IdP-side configuration. You do not need to fill out the fields if you upload the XML file.

IdP Metadata: Either paste the public URL of the XML document that contains the IdP information, or paste the document’s text in its entirety here. Looker will parse that file to populate the required fields.

If you did not upload or paste an IdP metadata XML document, enter your IdP authentication information in the fields below:

IdP URL: The URL where Looker will go to authenticate users. This is called the Redirect URL in Okta.

IdP Issuer: The unique identifier of the IdP. This is called “External Key” in Okta.

IdP Certificate: The public key to let Looker verify the signature of IdP responses.

Taken together, the three fields above let Looker confirm that a set of signed SAML assertions actually came from an IdP that Looker trusts.

SP Entity/IdP Audience: This field is not required by Looker, but many IdPs will require this field. If you enter a value in this field, that value will be sent to your IdP as Looker’s Entity ID in authorization requests. In that case, Looker will only accept authorization responses that have this value as the Audience. If your IdP requires an Audience value, enter that string here.

This value is also used as the “issuer” field in messages sent to the IdP. So, if your IdP complains that it is receiving a message without an “issuer”, then you need to fill this in. You can use whatever string your IdP might require. In most cases you can use “Looker”. If this field is present, then your IdP must send it as the “audience” field in the message it sends back to Looker.

Allowed Clock Drift: The number of seconds of clock drift (the difference in timestamps between the IdP and Looker) allowed. This value will usually be the default of 0, but some IdPs may require extra leeway for successful logins.

User Attributes Settings

In the following fields, specify the attribute name in your IdP’s SAML configuration that contains the corresponding information for each field. Entering the SAML attribute names tells Looker how to map those fields and extract their information at login time. Looker isn’t particular about how this information is constructed, it’s just important that the way you input it into Looker matches the way that the attributes are defined in your IdP. Looker provides default suggestions about how to construct those inputs.

Standard Attributes

Email Attr: Specify the attribute name your IdP uses for user email addresses.

FName Attr: Specify the attribute name your IdP uses for user first names.

LName Attr: Specify the attribute name your IdP uses for user last names.

Pairing SAML Attributes with Looker User Attributes

You can optionally use the data in your SAML attributes to automatically populate values in Looker user attributes when a user logs in. For example, if you have configured SAML to make user-specific connections to your database, you could pair your SAML attributes with Looker user attributes to make your database connections user-specific in Looker.

To pair SAML attributes with corresponding Looker user attributes:

  1. Enter the name of the SAML attribute in the SAML Attribute field and the name of the Looker user attribute you want to pair it with in the Looker User Attributes field.
  2. Check Required if you want to require that the SAML attribute has a value in order for a user to log in.
  3. Click + and repeat these steps to add more attribute pairs.

Groups and Roles

You have the option for Looker to create groups that mirror your externally managed SAML groups, and then assign Looker roles to users based on their mirrored SAML groups. When you make changes to your SAML group membership, those changes are automatically propagated into Looker’s group configuration.

Mirroring SAML groups lets you use your externally defined SAML directory to manage Looker groups and users. This, in turn, lets you manage your group membership for multiple software as a service (SaaS) tools, such as Looker, in one place.

If you turn on Mirror SAML Groups, then Looker will make one Looker group for every SAML group that is introduced into the system. Those Looker groups can be viewed on the Groups page of the Admin section of Looker. Groups can be used for assigning roles to group members, setting content access controls, and assigning user attributes.

Default Groups and Roles

By default, the Mirror SAML Groups switch is off. In this case, you can set a default group for new SAML users. In the New User Groups and New User Roles fields, enter the names of any Looker groups or roles to which you want to assign new Looker users when they first log in to Looker:

These groups and roles are applied to new users at their initial login. The groups and roles are not applied to pre-existing users, and they are not reapplied if they are removed from users after the users’ initial login.

If you later enable mirror SAML groups, these defaults will be removed for users upon their next login and replaced by roles assigned in the Mirror SAML Groups section. These default options will no longer be available or assigned, and they will be fully replaced by the mirrored groups configuration.

Enabling Mirror SAML Groups

If you choose to mirror your SAML groups within Looker, turn on the Mirror SAML Groups switch. Looker displays these settings:

Group Finder Strategy: Select the system the IdP uses to assign groups, which depends on your IdP.

Groups Attribute: Looker displays this field when the Group Finder Strategy is set to Groups as values of single attribute. Enter the name of the Groups Attribute used by the IdP.

Group Member Value: Looker displays this field when the Group Finder Strategy is set to Groups as individual attributes with membership value. Enter the value that indicates that a user is a member of a group.

Preferred Group Name/Roles/SAML Group ID: This set of fields lets you assign a custom group name and one or more roles that are assigned to the corresponding SAML group in Looker:

  1. Enter the SAML group ID in the SAML Group ID field. SAML users who are included in the SAML group will be added to the mirrored group within Looker.

  2. Enter a custom name for the mirrored group in the Custom Name field. This is the name that will be displayed on the Groups page of the Admin section of Looker.

  3. In the field to the right of the Custom Name field, select one or more Looker roles that will be assigned to each user in the group.

  4. Click + to add additional sets of fields to configure additional mirrored groups. If you have multiple groups configured and want to remove the configuration for a group, click X next to that group’s set of fields.

Editing a mirrored group previously configured in this screen changes the configuration of the group while leaving the group intact. For example, you could change the custom name of a group, which would change how the group appears in Looker’s Groups page but would leave the roles assigned and group members the same. Changing the SAML Group ID would maintain the group name and roles, but members of the group would be reassigned based on the users who are members of the external SAML group that has the new SAML group ID. If you delete a group in this page, that group will no longer be mirrored in Looker and its members will no longer have the roles in Looker assigned to them through that group.

Any edits made to a mirrored group will be applied to users of that group when they next log in to Looker.

Advanced Role Management

If you have enabled the Mirror SAML Groups switch, Looker displays these settings. The options in this section determine how much flexibility Looker admins have when configuring Looker groups and users who have been mirrored from SAML.

For example, if you want your Looker group and user configuration to strictly match your SAML configuration, turn on these options. When all of the first three options are enabled, Looker admins cannot modify mirrored groups memberships and can only assign roles to users through SAML mirrored groups.

If you want to have more flexibility to customize your groups within Looker, turn off these options. Your Looker groups will still mirror your SAML configuration, but you will be able to do additional group and user management within Looker, such as adding SAML users to Looker-specific groups or assigning Looker roles directly to SAML users.

For new Looker instances, or for instances that have no previously configured mirrored groups, these options are off by default.

For existing Looker instances that currently have configured mirrored groups, these options are on by default.

Turning on more restrictive settings will cause users to lose group membership or assigned roles that were configured in Looker directly. This occurs the next time those users log in to Looker.

The Advanced Role Management section contains these options:

Prevent Individual SAML Users from Receiving Direct Roles: Turning this option on prevents Looker admins from assigning Looker roles directly to SAML users. SAML users will receive roles only through their group memberships. If SAML users are allowed membership in native (not mirrored) Looker groups, they can still inherit their roles both from mirrored SAML groups and from native Looker groups. Any SAML users who were previously assigned roles directly will have those roles removed when they next log in.

If this option is off, Looker admins can assign Looker roles directly to SAML users as if they were configured natively in Looker.

Prevent Direct Membership in non-SAML Groups: Turning this option on prevents Looker admins from adding SAML users directly to native Looker groups. If mirrored SAML groups are allowed to be members of native Looker groups, SAML users may retain membership in any parent Looker groups. Any SAML users who were previously assigned to native Looker groups will be removed from those groups when they next log in.

If this option is off, Looker admins can add SAML users directly to native Looker groups.

Prevent Role Inheritance from non-SAML Groups: Turning this option on prevents members of mirrored SAML groups from inheriting roles from native Looker groups. Any SAML users who previously inherited roles from a parent Looker group will lose those roles when they next log in.

If this option is off, mirrored SAML groups or SAML users who are added as members of a native Looker group will inherit the roles assigned to the parent Looker group.

Auth Requires Role: If this option is on, SAML users are required to have a role assigned. Any SAML users who do not have a role assigned will not be able to log in to Looker at all.

If this option is off, SAML users can authenticate to Looker even if they have no role assigned. A user with no assigned role will not be able to see any data or take any action in Looker, but they will be able to log in to Looker.

Migration Options

Looker recommends that you enable Alternate Login and provide a merging strategy as explained in this section.

Alternate Login for Admins and Specified Users

Looker email/password logins are always disabled for regular users when SAML Auth is enabled. This option allows alternate email-based login via /login/email for admins and for specified users with the login_special_email permission.

Turning on this option is useful as a fallback during SAML Auth setup should SAML config problems occur later, or if you need to support some users who do not have accounts in your SAML directory.

To enable alternate logins using the Looker API, see the Enabling the Alternate Login Option Help Center article.

Merge Users Using

Merge a first-time SAML login to an existing user account by one or more of the specified methods here. Options are Looker Email/Password, LDAP, and Google.

If you have more than one system in place, you can specify more than one system to merge by in this field. Looker will look up users from the systems listed in the order that they are specified. For example, assume you created some users using Looker email/password, then you enabled LDAP, and now you want to use SAML. Looker would merge by email/password first and then LDAP.

When a user logs in for the first time via SAML, this option will connect the user into their existing account by finding the account with a matching email address. If there is no existing account for the user, a new user account will be created.

Test User Authentication

Read the results of the test carefully, as some parts of the test can succeed even if others fail.

Tests will redirect out to the server and will open a browser tab. The tab displays:

Tips:

Be sure to verify that all tests are passing before clicking Update Settings. Saving incorrect SAML configuration information could lock yourself and others out of Looker.

Save and Apply Settings

Once you are done entering your information, and the tests are all passing, check I have confirmed the configuration above and want to enable applying it globally and click Update Settings to save.

User Login Behavior

When a user attempts to log in to a Looker instance using SAML, Looker opens to the Log In page. Authentication via SAML will happen once the user clicks the AUTHENTICATE button:

This is the default behavior if the user doesn’t already have an active Looker session.

If you want your users to log in directly to your Looker instance after your IdP has authenticated them, and bypass the Log In page, turn on Bypass Login Page:

The Bypass Login Page feature needs to be enabled by Looker. To update your license for this feature, contact your account manager or open a support request in Looker’s Help Center by clicking Contact Us.

When Bypass Login Page is enabled, the user login sequence is as follows:

  1. The user tries to connect to a Looker URL (for example, instance_name.looker.com).

  2. Looker determines whether the user already has an active session enabled.

  3. If the user does have an active session enabled, the user is taken to the requested URL.

  4. If the user does not have an active session enabled, they are redirected to the IdP. The IdP authenticates the user when they successfully log in to the IdP. Looker then authenticates the user when the IdP sends the user back to Looker with information indicating that the user is authenticated with the IdP.

  5. If authentication at the IdP was successful, Looker then validates the SAML assertions, accepts authentication, updates user information, and forwards the user to the requested URL, bypassing the Log In page.

  6. If the user is unable to log in to the IdP, or if they are not authorized by the IdP to use Looker, then depending on the IdP, they will either remain on the IdP’s site, or be redirected to the Looker Log In page.

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